EMAIL POLICY
The purpose of this policy is to ensure the proper use of Missouri State Troopers’ Association’s Scholarship Trust email system and make users aware of what Missouri State Troopers’ Association deems as acceptable and unacceptable use of its email system. The Missouri State Troopers’ Association reserves the right to amend this policy at its discretion. Any changes to this Email policy will be posted on www.missouritrooper.com.

Legal
Email is a communication tool and users are obliged to use this tool in a responsible, effective and lawful manner. Although by its nature email seems to be less formal than other written communication, the same laws apply. Therefore, it is important that users are aware of the legal risks of e-mail:

• If you send emails with any libelous, defamatory, offensive, racist or obscene remarks, you can be held liable.
• If you forward emails with any libelous, defamatory, offensive, racist or obscene remarks, you can be held liable.
• If you unlawfully forward confidential information, you can be held liable.
• If you unlawfully forward or copy messages without permission, you can be held liable for copyright infringement.
• If you send an attachment that contains a virus, can be held liable.

By following the guidelines in this policy, the email user can minimize the legal risks involved in the use of e-mail. If any user disregards the rules set out in this Email Policy, the user will be fully liable and Missouri State Troopers’ Association will disassociate itself from the user as far as legally possible.

Legal requirements
The following rules are required by law and are to be strictly adhered to:

• It is strictly prohibited to send or forward emails containing libelous, defamatory, offensive, racist or obscene remarks.
• Do not send unsolicited email messages.
• Do not forge or attempt to forge email messages.
• Do not send email messages using another person’s email account.
• Do not copy a message or attachment belonging to another user without permission of the originator.
• Do not disguise or attempt to disguise your identity when sending mail.

Personal Use
Although Missouri State Troopers’ Association’s email system is meant for Association use, Missouri State Troopers’ Association allows the use of email for personal use if certain guidelines are adhered to:

• Personal use of email should not interfere with work.
• Personal emails must also adhere to the guidelines in this policy.
• The forwarding of chain letters, junk mail, and executables is strictly forbidden.
• All messages distributed via the Association’s email system, even personal emails, are the Missouri State Troopers’ Association’s property.

Confidential information
Avoid sending confidential information by e-mail.

Disclaimer
The following disclaimer is suggested on each outgoing email:
‘This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the system manager. Please note that any views or opinions presented in this email are solely those of the author and do not necessarily represent those of the Association. Finally, the recipient should check this email and any attachments for the presence of viruses. The Association accepts no liability for any damage caused by any virus transmitted by this email.’

Email accounts
All email accounts maintained on our email systems are property of Missouri State Troopers’ Association. Passwords are not retained by the Association and should not be given to other people and should be changed periodically. Email accounts of non paying members will be deactivated and possibly deleted.

Questions
If you have any questions or comments about this Email Policy, please contact MOSTA Business office. If you do not have any questions Missouri State Troopers’ Association presumes that you understand and are aware of the rules and guidelines in this Email Policy and will adhere to them.

DECLARATION
By use of the MOSTA Email system, you understand and acknowledge receipt of the Email policy and agree to comply with the guidelines set out in this policy and understand that failure to do so may result in deactivation of Email, termination of your MOSTA membership and/or legal action.